Become a Double Up Oklahoma site!

Farmers Market Application to Offer DUO – Deadline is April 15, 2022

Hunger Free Oklahoma is now inviting Oklahoma Farmers Markets to participate in the 2023 season of the Double Up program.

For the purpose of this application, Hunger Free Oklahoma defines a farmers market as a site where locally-grown fruits and vegetables are directly marketed to customers and where site administrators reimburse individual vendors for food sales.

 

Qualification Criteria

  • Source a majority of produce within Oklahoma on an annual basis. This includes vendors within 100 miles of your site, including AR, KS, MO, and TX
  • Have accepted SNAP benefits for at least one market season by the end of 2022
  • Have a SNAP permit number (also known as an FNS number)
  • Have an operating point-of-sale device that accepts EBT/SNAP
  • Be able to provide your own SNAP tokens
  • Demonstrate sufficient organizational capacity to handle the accounting and reporting requirements associated with SNAP and Double Up sales
  • Have written support to participate in the program from an authorized signer of your governing and/or fiscal organization
  • Designate a market manager, staff person, or volunteer(s) responsible for Double Up Oklahoma implementation

Important Information Before You Apply

  • You cannot save your work and exit the application! The only way to save your work is to submit a completed application. Please take the time to review the application first.
  • The following documents are required in order for an application to be complete. You can attach them in the application or email them to Leslie.Young@hungerfreeok.org.
  • Additional information requested in the application includes:
    • FNS Number
    • Employer Identification Number
    • Up to three years (2019, 2020, 2021) of market and SNAP sales data including: average daily customer attendance, typical number of produce vendors per market day, total SNAP sales (sold/issued); total number SNAP transactions; average number SNAP customer per day
    • In order to participate in Double Up Oklahoma, markets selected to participate must attend an in-person training (subject to change due to COVID19). For more information about the training please see the “About Training Requirements and Dates” section at the bottom of this page.

Contact

If you have any questions about the application process or experience any issues with the application please contact Leslie Young by phone or email.

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About Fiscal Organizations

Organizations responsible for market operations can have a different fiduciary organization for the purposes of Double Up administration. If your market has multiple organizations responsible for market management and/or SNAP authorization or financial transactions, please read the examples below to make sure you are providing the information needed by Hunger Free Oklahoma in order to provide funds:

Example 1: The City of ABC runs the ABC Farmers Market. The City of ABC is responsible for both day-to-day market management including running SNAP at the market, and all financial management including vendor reimbursement for SNAP sales. In this case, the City of ABC would be both the Operating Organization and the Fiduciary Organization for DUO.

Example 2: A vendor association runs the JKL Farmers Market. The local Downtown Development Authority is authorized to accept SNAP and reimburses vendors for SNAP sales. A volunteer Market Master runs the SNAP machine at the market. For the purposes of DUO, the vendor association is the Operating Organization, and the local DDA is the Fiduciary Organization.

Example 3: A vendor board runs the XYZ Farmers Market and is responsible for day-to-day operations and overall management of the market. A local nonprofit is authorized to accept SNAP, runs the SNAP machine at the market and reimburses vendors. For the purposes of DUO, the local nonprofit is the Operating Organization and the Fiduciary Organization. In this case, the local nonprofit should apply to participate in Double Up and provide written support from the market’s vendor board.

About FNS Numbers

Your FNS Number is a seven-digit number (usually starting with 0) which your market was assigned by the USDA Food and Nutrition Service (FNS) when you became authorized to accept SNAP benefits. Hunger Free Oklahoma requires your FNS number in order to comply with federal grant guidelines and confirm your market’s ability to receive SNAP EBT payments.

About Your Employer Identification Number

The Employer Identification Number, also known as the Federal Employer Identification Number or the Federal Tax Identification Number, is a unique nine-digit number assigned by the Internal Revenue Service to business entities operating in the United States for the purposes of identification. Hunger Free Oklahoma requires the EIN of the Fiscal Organization in order to process payments to new vendors.

About Training Requirements and Dates

2023 Spring DUO Trainings to be announced at a later date.

In order to receive Double Up Oklahoma funding, markets are required to attend training. Hunger Free Oklahoma recommends that markets send two people if possible, including the person who will be designated as the “Double Up Manager.” Other people who might benefit from attending a training are the farmers market manager, a backup or volunteer Double Up Manager, or other market staff who interact with SNAP or bookkeeping functions. Training dates will be announced in February.

Hunger Free Oklahoma can provide stipends for volunteers and markets without travel budgets in order to cover mileage and hotel costs for necessary overnight stays.

About Local Sourcing

In order to encourage local sourcing and support local farmers, Double Up Oklahoma requires that participating markets source a majority of their produce within Oklahoma, or within 100 miles of their site, including neighboring states (AR, KS, MO, TX).

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